We need a few rules to make the club run smoothly and to ensure everyone can participate safely in riding club events. The 'unofficial rules' set how the club is run and are intended to make things run happily. The 'official rules' are the ones that have been agreed by the membership at previous Annual General Meetings.

Covid-19 Additional Rules 

The following rules must be followed at Riding Club events from 21 June 2020. They are part of our Covid-19 risk assessment and are designed to support and protect all our members. Anyone not following them will be asked to leave the venue.

  • Anyone displaying COVID-19 symptoms, however mild, should stay at home. Anyone who has been in contact with someone that is showing symptoms should stay at home.
  • Riders are permitted (but not required) to wear soft face masks that cover the mouth and nose, but no face shields are permitted. Nothing is to be attached to the riding hat.
  • Riders must maintain social distancing in line with current guidelines at all times (including travelling to and from events). 
  • Riders should not arrive more than 15 minutes before their booked session, and should leave within 15 minutes of their session ending. Anyone arriving early should remain in their vehicle.
  • Vehicles must be parked far enough apart to enable social distancing (at least 3 metres apart, 5 metres apart if one horse tied up, 10 metres if horses are tied to both vehicles)
  • Riders may bring a maximum of one helper each, who must stay at the vehicle. Members are responsible for any helpers they bring and must ensure they also adhere to the rules
  • All attendees should wash/sanitise their hands in line with government guidance as appropriate (and before/after touching shared door handles etc)

Rules

The first rule is easy - please be kind to the commitee. We organise Riding Club for fun and because we all get a lot out of it ourselves. Please make sure you follow any booking in instructions carefully and be sympathetic if we need to make changes to events. 

The second rule is even easier - please be kind to each other! We're a small, friendly club and our mission is to help each other enjoy horses and horse related activities in a supportive environment. We are a kind and non-judgemental club - if you're nervous, rusty or just a bit unsure we'll do our best to help you enjoy yourself!

Safeguarding.  Sam Colman is our Safeguarding Officer.  Please contact Sam in confidence if you have any concerns about yours or another members health, safety and wellbeing.  It is the each members own responsibility to make us aware of any medical issue which may affect your health and safety at riding club events.  Please inform Sam or the organiser of your event of any issues.  In certain circumstances a doctors letter may be required for insurance purposes.

Vaccinations.  We strongly recommend that all horses attending club events are vaccininated in line with the currnet BEF/BRC guidelines.  Some of the venues which we use are now checking vaccination records before allowing members to use their facilities.  The club will not be responsible for any financial losses incurred as a result vaccinations being incorrect.   

To book onto an event please text the organiser who will confirm your booking, then pay on the website to secure your place.  We do put lots of information on Facebook but DO NOT take bookings through Facebook as they can easily be missed.

Cancellations (Whitby riding club events) - generally refunds will only be given if cancellation is more than 7 days in advance of the event.  In some circumstances we may have a waiting list and if your place can be filled a refund will be given.  

Cancellations (Area 4/Championship events) - unfortunately refunds cannot be given for these events once the closing date for entries has passed.

All well behaved stallions, mares and geldings over the age of 4years are welcome at WRC events unless there are resrictions imposed by the venue. If your horse/pony behaves in a way which significantly disrupts the activity or puts you or other participants at significant risk, you may be asked to retire or sit out particular parts of the session. The decision of the organiser and/or instructor will be final and no refunds will be given except in exceptional circumstances at the Chair's discretion. Stallion discs and tail ribbons should be worn as appropriate and members are encouraged to discuss any special needs with the organiser/instructor and other members in advance or on arrival.

When attending our events we strongly recommend for your safety that high-vis clothing is worn in car/trailer park areas.  If you are unsure of the layout of the venue please contact the organiser beforehand to confirm parking arrangements.

Horses must not be left unattended outside of vehicles when attending club events.  

Please make sure your tack and equipment is safe and well maintained and you and your horse are fit and well for the event you've booked in for. 

All events are members only, unless otherwise stated. A minimum number of people may be required for events to run. If this is not achieved, the event will be cancelled and monies refunded. Helping at events isn't compulsory, but we can't run competitions and other events without people on the ground.

If you owe the club money, please make arrangements to pay as soon as possible. It's embarassing for everyone if we have to chase people!

All club competitions are run according to the British Riding Clubs Rule Book, unless otherwise stated. In case of any dispute, the Chairperson's decision is final. 

Official Rules

  1. The club shall be known as ‘Whitby & District Riding Club’
  2. The objectives of the club shall be to encourage riding as a sport and recreation, to promote good fellowship amongst riders and to improve and maintain the standard of riding and horsemanship.
  3. The annual subscription shall be payable by 31 December. Any member joining the club on or after 1 January shall be deemed to have paid their subscription for the insuring year.
  4. The committee may expel from membership of the club any member who has wilfully disobeyed the rules of the club, or has, in the opinion of the committee, been guilty of any conduct derogatory to the character of, prejudicial to, the interest of the club. However before expelling the member, the committee shall call upon the member for an explanation of their conduct and shall hear what the member may wish to say in their defence.
  5. All powers of management shall be vested in a committee consisting of the Chairman, Honorary Secretary, Honorary Treasurer and a minimum of five other members. Five shall form a quorum.
  6. a) At the Annual General Meeting each year one third of the members of the committee shall retire. Retiring members shall be eligible for re-election.
    b) The Chairman, Honorary Secretary and Honorary Treasurer shall be elected annually by the committee from among their numbers.
    c) The decision of the committee shall be final unless over-ruled at a general meeting.
    d) The committee may formulate byelaws for the detailed running of the club and elect a sub-committee for any special activities of the club which the committee may authorise.
    e) The committee shall have the power to fill any casual vacancy arising among members of the committee but any person so co-opted shall retain office only until the next Annual General Meeting. That person shall then be eligible for re-selection.
  7. The financial year of the club shall commence on the 1 October of each year.
  8. The Annual General Meeting shall be held each year to transact the following business:
    1. a)To receive and, if approved, to adopt a statement of the club’s accounts to the end of the proceeding financial year.
      b) To fill vacancies on the committee
      c) To deal with any special matter which the committee may desire to bring before the members and to receive suggestions from the members for consideration by the committee.
  9. Notice convening the Annual General Meeting shall be sent to members not less than 14 days before
  10. The annual subscription shall be listed on the current membership form determined by the committee
  11. The accounts of the club shall be audited each year
  12. A special General Meeting may be called by the committee or a request signed by not less than five members specifying the business to be discussed. The Secretary shall give all members 10 days’ notice of such a meeting and shall specify matters to be dealt with at the meeting.
  13. These rules may be added to, repealed or amended by resolution at any Annual or Special General Meeting provided that the resolution be voted and passed by a majority of two thirds of the members present, and provided prior notice is sent to all members stating the proposed amendments.
  14. Members shall be correctly turned out at all club events. Everyone mounted whether a competitor or not, must wear protective headgear which includes a permanently fitted, non-detachable retaining harness secured to the shell at more than two points. Such headgear must be worn properly adjusted and fastened at all competitions and mounted events. Correct riding footwear must also be worn and not wellington boots or trainers. The wearing of body protectors is strongly advised whilst jumping at any club events or training sessions and members who chose to ride without one do so entirely at their own risk. If there is any doubt to correct dress the rules currently in force as laid down in ‘Notes on dress for official Riding Club Competitions and Examinations’ should be take precedence.
  15. The club, its committee or persons acting on their behalf, shall not be held responsible for any accident or injury to any person, animal or property howsoever caused.
  16. In case of dissolution of the club, the assets of the club shall be sold and the monies raised shall be held in trust by the Yorkshire Bank PLC, 72 Baxtergate, Whitby until such time as the club may wish to reform.
  17. Should the rules of the Whitby & District Riding Club be at variance with those currently published in the British Riding Clubs Year Book, the British Riding Club rules will take precedence.
  18. Members are requested to attend a minimum of five club rallies/activities during the year, to ensure renewable membership the following year. Area Qualifiers / Championship events are not included in club counted activities.
  19. Members wishing to compete at area qualifiers will be selected following attendance at instructional rallies.
  20. Members entering area competitions must be committed to go to the Championships if they qualify. Members who withdraw must supply a vet or doctors certificate. Members will be expected to pay 50% of the costs occurred unless adequate time is given for a substitute to be entered.